Administrative Manager I

Overview

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Office of Undergraduate Education and Student Success:

Under the leadership of the Vice Provost for Undergraduate Education and Student Success, the Office of Undergraduate Education and Student Success (OUESS) enriches undergraduate education and empowers students to succeed as leaders in progress and service. We engage in collaborative development and delivery of transformative learning experiences, and we continuously pursue initiatives to foster success for all students. To learn more, visit the Office of Undergraduate Education & Student Success website.

Note on Working Time:

This position must be available to work standard GT business hours M-F, 8-5 (or 7-4 or 9-6), as well as some evenings as weekends based on student programs and with advanced notice. We are looking for hardworking professionals who are dedicated to undergraduate education and make students the top priority to join our organization of talented, energetic, and creative team members.

Supervise and coordinate all administrative services within a small to moderate size campus unit or a part of the services function within a larger unit. Areas of responsibility can include administrative affairs associated with human resources, purchasing, budgets and financial records and general clerical support within the unit. Responsible for setting employee goals, assessing employee performance, providing feedback, and making pay recommendations.

This position will interact on a consistent basis with: unit management and staff.
This position typically will advise and counsel: unit management and staff.
This position will supervise: May or may not supervise assigned staff and/or projects

Job Duty 1 -
Develop and implement unit administrative processes and procedures consistent with overall Institute administrative policy

Job Duty 2 -
Define and communicate administrative staff duties; monitor performance and provide feedback

Job Duty 3 -
Supervise the maintenance of unit financial records

Job Duty 4 -
Oversee unit human resources administration to include transaction processing, time reporting and records maintenance

Job Duty 5 -
Supervise and coordinate direct administrative support to unit management. Organize and supervise unit records management function

Job Duty 6 -
Coordinate unit purchasing activities, including preparation of purchasing documents, ordering and maintaining supplies, etc.

Job Duty 7 -
Schedule and organize meetings and other events

Job Duty 8 -
Perform other duties as assigned

Educational Requirements
Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience
Four to five years of job related experience

Preferred Education:

• MBA or master's degree in a relevant field (Human Resources or HR Management, etc.)

Preferred Certifications:

• SHRM

Preferred Experience:

• Four to five years of related job experience; at least 3 years of professional experience in a position focused on HR/Finance/Administrative Support
• Professional experience in a research university setting
• Relevant experience in people and team management

Applicants must submit a resume/CV, cover letter, and at least three professional references (references will not be contacted without prior notification). Skills testing, including advanced Microsoft Word and Excel, may be required for finalists.

SKILLS
This position requires supervisory and organization skills, knowledge of general office administrative processes and practices, records management and event planning.

This job requires a working knowledge of a broad range of HR and operational functions and processes, including those related to talent acquisition and management, onboarding, records management, and related areas. Use of office-related computer applications and systems is required.

• Strong knowledge of HR policies, processes, including students, classified staff, and faculty (generally, non-tenure track).
• Experience supervising and supporting the professional development of staff who work in operational and administrative roles.

• Excellent written and verbal communication skills.

• Ability and temperament to work with sensitive information in an executive-level environment.

• Excellent customer service skills, organizational awareness, and professionalism.
• Proven ability to organize and prioritize multiple tasks, consistently meeting deadlines.
• Strong attention to detail.
• Ability to establish effective working relationships to successfully accomplish objectives.

• Expert in working independently and in a team environment.

• Project Management

System Knowledge:

• Advanced knowledge of Microsoft office suite (Excel, Word, PowerPoint)
• Advanced skills in MS Outlook or similar calendar/scheduling system
• WorkDay Financial and/or other financial systems
• OneUSG and/or other HR systems
• Familiarity with emerging AI-enabled tools and their application in HR operations, including process efficiency, documentation, and decision support.
• Ability to learn and apply new software skills.

Applications will be accepted immediately and through the application deadline of August 2, 2026. Anticipated start date is October 1, 2026.

For additional information about this job opening, please contact Lynn Isaac at lynn.isaac@gatech.edu

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Job Grade: A8

Pay Range Starting At: $56,679.00/yr up to $77,086.00/yr

This position reports to the Director of Business Operations and is responsible for transactional HR administration for both staff and faculty positions as well as other administrative operations across OUESS and its reporting units. The role is housed within a centralized administrative model and ensures consistency, accuracy, and operational efficiency within all aspects of talent acquisition and onboarding for the division.

Primary responsibilities include HR processes and transactions (with a strong emphasis on accuracy, compliance, and timeliness); administrative policies and procedures as they related to talent acquisition, interviewing, and onboarding staff and faculty; and day-to-day operational support. The position works closely with the Office of the Provost HR team as well as the Office of Faculty Affairs on transactional HR and faculty affairs matters. This position also works closely with the Office of the Provost Finance team to communicate budgetary alignment with staffing decisions.

The role may serve on OUESS administrative committees and may provide direct and/or indirect supervision of administrative staff within a centralized reporting structure. The position represents the Director of Business Operations in meetings and on committees as needed.

The ideal candidate is highly detail-oriented, with a strong commitment to accuracy and process development. They bring excellent organizational skills, sound judgment, and the ability to manage complex, high-volume work in a dynamic environment. Strong communication, problem-solving, and customer service skills are essential.