HR Compliance & Project Policy Lead

Position Number: 41252728

Payroll Title: PROJECT POLICY ANL 2 RP (005256)

Job Code: 005256

Job Open Date: 07/13/2026

Application Review Begins: 07/29/2026

Department Code (Name): PERS (HUMAN RESOURCES)

Percentage of Time: 100

Union Code (Name): RP-Research and Public Services Professionals

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted hourly range that the University reasonably expects to pay for this position is $30.32/hr to $33.52/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $30.32/hr. to $52.25/hr.

Work Location: 3101 SAASB, cubicle

Working Days and Hours: M-F; 8-5pm

Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Department of Human Resources is dedicated to providing exemplary customer service in support of teaching, research and the public service mission of UCSB. We are committed to forming strategic partnerships within the UCSB community that create a work environment designed to attract, develop and retain the best qualified people. The department has a staff of 30+ employees and is made up of the following units: Compensation and Classification, Employee Engagement, Employee and Labor Relations, Employee Services (academic and staff assistance program, leave administration, healthcare facilitation, work/life resources, workplace accommodations), Talent Acquisition/Training and Development, UCPath Workforce Administration, and HR office operations.

Benefits of Belonging:

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general supervision of the Director of Talent Acquisition & Emeriti-Retiree Programs in Human Resources, the HR Compliance and Policy Project Lead coordinates, oversees, and tracks project activities to ensure successful implementation of HR initiatives focused on the staff employment misconduct disclosure and personnel file review processes. As a professional who applies acquired job skills and policies, the analyst conducts analytical studies of moderate scope and complexity to address a variety of policy, research, and procedural issues. The professional fully analyzes problems, gathers data, evaluates alternatives, and makes sound recommendations. As the HR Compliance and Policy Project Lead, this role serves as the central point of contact coordinating with Talent Acquisition, Title IX, Employee & Labor Relations, Ethics & Compliance, and other departments to manage the UC Staff Misconduct and UC Allegations Review Process, as well as the personnel file review for UC internal candidates, for UC Santa Barbara. This position partners with department leadership to identify and manage issues and risks to ensure centralized misconduct vetting compliance goals are achieved and UC internal candidates' personnel files reviewed. #LI-KA1

Required Qualifications:

• Bachelor's degree in Project Management, Human Resources, or a related field or a combination of education and applicable experience Bachelor's Degree
• 1-3 years of experience coordinating programs or projects
• Demonstrated ability to generate and manage records
• Working knowledge and capability to use project management tools such as Smartsheet
• Demonstrated knowledge of Google platform and Microsoft Office Suite
• Ability to effectively work with project stakeholders
• Ability to coordinate efforts with different internal and external groups while managing resources efficiently
• Excellent interpersonal, communication, and reporting skills
• Proficient in ability to use discretion and maintain all confidentiality
• Demonstrates ability to use sound judgment in responding to issues and concerns.
• Proficient in ability to multi-task with demanding timeframes

Special Conditions of Employment:

• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:
As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy
UC Anti-Discrimination Policy
Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 80% Misconduct Vetting & Compliance Operations - Ensure completion of the Staff Employment Misconduct and Personnel File Review Form, as well as the Implementation Summary Checklist for all final candidates, capturing SB 791 questionnaires, AB 810 authorizations, and employment misconduct and allegations reviews, and personnel file reviews for UC internal candidates (i.e., current and former UC employees). Support other campus stakeholders with employment misconduct and allegations reviews. Mandate AB 810 forms for all coaches, trainers, supervising trainers, and athletic volunteers regardless of questionnaire responses. Maintain Truescreen operations for SB 791 and AB 810 compliance and ensure final hiring eligibility determination is completed before candidates' start dates. Centralize the routing of the required Staff Employment Misconduct and Allegations Review Form for the campus hires of current and former UC employees and for current and former UCSB employees being hired at other UC locations. Act as the sole liaison connecting Human Resources, Title IX, Equal Employment Opportunity, Employee & Labor Relations, Ethics & Compliance, and other compliance offices for the completion of misconduct and allegations reviews. Coordinate the required personnel file reviews for campus' hires of current and former UC employees and as requested by other UC locations for their hires of current and former UC employees.
• 15% Data Privacy, Retention & Reporting - Implement strict data privacy controls, ensuring highly sensitive misconduct records are accessible only by Central Human Resources. Instruct departments to retain printed "pass" statuses separate from standard personnel files while maintaining a centralized repository for detailed background reports. Ensure records are retained per the UC Records Retention Schedule: 5 years for hired candidates (after separation) and 4 years for candidates not hired. Complete an initial self-audit of the retention system by the end of the first quarter. Develop a tracking system utilizing Truescreen data and vetting outcomes to document metrics, potential losses, and exposure mitigated by the Be Smart About Safety (BSAS) program. Submit a comprehensive annual progress report to campus leadership and UCOP detailing the program's results and effectiveness.
• 5% Other - May serve as backup for Talent Acquisition or other HR administrative support staff including covering front desk reception. Performs other work as assigned.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement:
Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.