Project Manager II - NIDHC

Join the HJF Team!

HJF is seeking a Project Manager II to assist in the successful completion of key deliverables and objectives for the Military-Civilian Health Ecosystem. This program operates under the National Institute for Defense Health Cooperation (NIDHC), a federal organization and academic center based at the Uniformed Services University that supports the Department of Defense and the federal interagency.

The Project Manager II will oversee the work of technical and administrative staff and will serve as the primary liaison between internal and external stakeholders. Reporting to the Mil-Civ Health Ecosystem Program Manager and the Chief Scientific Officer, the Project Manager II will manage operational and critical administrative functions.

The National Institute for Defense Health Cooperation (NIDHC) was established in 2025 by combining three defense entities: the National Center for Disaster Medicine and Public Health (NCDMPH), the Center for Global Health Engagement (CGHE), and the Defense Institute for Medical Operations (DIMO). Its mission is to support military and civilian health operational readiness in crisis and conflict through training and education, planning and partnership, and research and analysis. Based at the Uniformed Services University, NIDHC is a federal organization and academic center that supports the DoD and the federal interagencies.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

• Manage operational elements of one or more individual projects within the Ecosystem program.
• Document project scope and plans, confirming objectives, technologies, schedules, milestones, deadlines, funding, and available resources with key stakeholders.
• Communicate and collaborate with project team members, management, and external stakeholders about project requirements and objectives.
• Document and evaluate existing processes, procedures, and guidelines, making recommendations for enhancements and obtaining approval for out-of-scope modifications.
• Monitor overall project costs incurred, preparing and maintaining project budgets and related financial reports.
• Monitor subrecipient budgets and expenditures, streamlining invoice tracking to ensure absolute alignment with the project's Statement of Work (SOW).
• Negotiate vendor pricing and manage the end-to-end requisition process, including quote solicitation, documentation preparation, and supply request submissions in Oracle.
• Manage and audit the Ecosystem partner distribution list and directory to ensure 100% communication accuracy and resolve contact discrepancies.
• Facilitate partner engagement by scheduling meetings, preparing agendas, taking minutes, and managing post-meeting action follow-ups.
• Oversee the end-to-end admission process for prospective Mil-Civ Health Ecosystem partners, including coordinating proposal evaluations and communicating admission decisions.
• Update and maintain stakeholder trackers, admission proposals, and the program's capability catalog.
• Maintain and organize shared electronic files (e.g., Google Drive), ensuring proper document version control and accessibility.
• Monitor and update the program website to ensure content remains current, accurate, and aligned with organizational branding.
• Coordinate with the HJF Communications Department to assist in the development of annual reports and program promotional materials.
• Support the Ecosystem Manager in planning, coordinating, and executing Ecosystem events, as well as broader NIDHC events as needed.
• Perform other duties and responsibilities as assigned or directed by the supervisor, including participation in required training.

Education and Experience

• Bachelor's Degree required; Scientific background preferred.
• Minimum of 3-5 years experience required.

Required Knowledge, Skills and Abilities

• Strong written and verbal communication skills, with the demonstrated ability to draft clear, professional documents and present information clearly to diverse stakeholders.
• Knowledge of project coordination principles, office automation tools, and information management best practices.
• Demonstrates strong proficiency in Google Workspace or Microsoft Office, complemented by intermediate to advanced skills in Google Sheets, Excel, and MS Project. The perfect candidate possesses a clear understanding of project tracking and proposal workflows.
• Self-directed, creative problem-solver skilled at prioritizing tasks and managing multiple projects under tight deadlines.
• Demonstrated ability to plan, schedule, and deliver results as part of a collaborative team.
• Familiarity with federal organizations or military health systems is beneficial but not required.
• Ability to obtain and maintain a T1 Public Trust background check.

Physical Capabilities

• Physical Requirements: Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Compensation

• The annual salary range for this position is $67,500-$97,400. Actual salary will be determined based on experience, education, etc.

Benefits

• HJF offers a comprehensive suite of benefits focused on your health and well-being, from medical, dental, and vision coverage to health savings and retirement plans, and more.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.