Academic HR Analyst 2

The Academic HR Analyst 2 supports a broad range of human resources and academic personnel functions for the Basic Sciences Administrative cluster, including but not limited to appointments for graduate academic student employees, postdoctoral scholars, specialists, academic researchers, project scientists, and volunteers/visitors. This role manages the full lifecycle of academic actions while guiding policies, procedures, and employee relations matters.

Apply By Date: July 24, 2026, at 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload a license and/or certification if required for the position.

• Bachelor's degree in a related area and/or equivalent experience/training
• Intermediate experience in Academic Personnel
• Demonstrated experience with administrative tasks in an academic or office setting, including data entry, recordkeeping, and scheduling
• Demonstrated experience providing customer service, responding to inquiries, and resolving issues professionally and courteously
• Demonstrated experience in handling confidential information and maintaining accurate records with discretion
• Demonstrated experience in HR processes, such as recruitment, onboarding, or payroll support
• Proficiency with various software systems, including Microsoft Office (Word, Excel, Outlook) and other programs used for creating correspondence, forms, reports, spreadsheets, and presentations
• Demonstrated ability to work in a team-oriented environment, collaborating with colleagues to achieve organizational goals and resolve issues
• Strong organizational skills to meet performance expectations with a focus on quality, efficiency, and timeliness
• Ability to independently manage multiple tasks, adjust to frequent interruptions, and prioritize workload based on evolving demands
• Capable of anticipating scheduling changes, working under pressure, and meeting deadlines while maintaining composure in high-stress situations and managing conflicting priorities
• Ability to communicate professionally and effectively, both written and verbal, with strong knowledge of correct spelling, grammar, and proofreading
• Capacity to learn and apply organization and school policies governing academic HR, payroll, as well as formal and informal departmental procedures
• Understanding of policy exceptions and variances
• Analytical skills to identify issues, evaluate relevant factors, and develop logical conclusions or alternative solutions
• Ability to accurately interpret both verbal and written instructions
• Proven ability to apply mathematical skills in performing payroll and general accounting calculations accurately
• Skills to analyze options and solve problems independently on assigned projects while utilizing available resources to efficiently complete work as assigned; skills and ability to develop creative solutions to general problems.
• Skills and knowledge to interpret policies and procedures.
• Familiarity with HR/Academic Personnel and/or Employee Relations related issues
• Demonstrated communication and interpersonal skills to interact tactfully with diplomacy and sensitivity with a diverse group of people via all forms of communication
• Must be flexible and can communicate effectively with team members and work cooperatively with others as well as participate, contribute ideas, set goals, tolerate confusion, and support and implement decisions
• Ability to independently coordinate a variety of tasks and functions; work around frequent interruptions; organize workload, and set changing priorities
• Anticipate and provide schedule changes; work under pressure; and maintain composure under heavy workloads and conflicting priorities in an effective manner
• Demonstrated written communication skills, using appropriate grammar, spelling, and punctuation to correspond with various individuals and agencies
• Knowledge and ability to work with a variety of software programs
• Experience using PC's and MAC computers required
• Experience using Microsoft Excel and Word

Preferred Qualifications

• Experience in event coordination and logistical planning, including arranging travel, managing schedules, and organizing meetings or seminar series
• Demonstrated experience with UC systems, such as UCPath, Handshake, Cognos, MyInfoVault, AggieService, UC Recruit, iGlobal, GradHub, APHID, AggieExpense, AggieEnterprise, etc.
• Familiarity with APM, UC policies, procedures, and related collective bargaining agreements

Key Responsibilities

• 75% - Academic Personnel & HR Administration
• 10% - Recruitment & Compliance
• 10% - Systems & Data Management
• 5% - Team & Operational Support

Department Overview

The School of Medicine Basic Sciences Administrative cluster provides administrative support to multiple Basic Science departments. The mission of these departments is to conduct innovative research, engage in high-level service, and provide excellent educational opportunities and mentoring to students, postdoctoral fellows, and residents. Collaboration and fearless exploration of new ideas are crucial to achieving this mission. Education is provided at many levels, including through highly-ranked courses. Departmental academic operations are conducted on both the Sacramento and Davis campuses, with research facilities located on both campuses. Combined, these units serve roughly 80 faculty members who generate more than $19M in research awards and $16M in non-research expenditures (FY24). The School of Medicine Basic Sciences Unit strives to build and maintain a culture and climate based on mutual respect and caring. We recognize and cherish the richness that our diversity contributes to our lives. We further recognize the right of every individual to think, speak, express, and debate any idea. We support and uphold the UC Davis Principles of Community.

POSITION INFORMATION

• Salary or Pay Range: $30.60 - $53.69
• Salary Frequency: Hourly
• Salary Grade: 177
• UC Job Title: ACAD HR ANL 2 CX
• UC Job Code: 005390
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100% Full-time
• Shift (Work Schedule): Monday-Friday (8 AM to 4:30 PM)
• Location: Tupper, Davis, CA, or Oak Park Research in Sacramento, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work): Must work 3 days onsite

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources, and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial, and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations, and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position.

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere #CA-ZM

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks