Dining Services Executive Accounts Specialist

Bargaining unit consideration begins on 7/14/2026 and ends on 7/21/2026

Title: Executive Accounts Specialist
Job code: 1888
Employee Group: AFSCME Clerical
Full/Part Time (FTE): 100% FTE (Full-Time)
Regular/Temporary: Regular

About the Job:
The Executive Accounts Specialist provides advanced, independent accounting support for UMD Dining Services. This role is responsible for ensuring strict adherence to University financial policies, internal controls, and compliance standards. The successful candidate will independently manage point-of-sale reconciliations, overall cash operations, and security protocols, while actively supporting accounts payable, accounts receivable, purchasing, payroll, and inventory. Key competencies for success include high-level analytical problem-solving, meticulous attention to detail, and the ability to seamlessly manage multiple competing financial workflows.

Location and Work Environment: This position is located on-site at the University of Minnesota Duluth campus.

Work Schedule: Standard business hours, Monday through Friday I

Work environment: In-Person

Visa Language: Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Primary Responsibilities:

30% Cash Operations, Financial Reconciliation, and Security Management

• Perform daily point-of-sale (POS) reconciliations, ensuring accuracy across credit, cash, and campus card transactions.
• Compile and maintain rigorous audit documentation for all transaction discounts, refunds, and systemic corrections.
• Manage daily cash and check deposits for Dining Services units.
• Maintain and audit the central cash vault and distribution bags.
• Oversee and manage the cash room security systems to ensure compliance with University risk-management policies.
• Research, analyze, and resolve general account transaction errors or discrepancies independently.

30% Dining Accounts, Payroll, and Inventory Support

• Support departmental payroll operations, verifying hours, tracking anomalies, and ensuring accurate submission timelines.
• Assist with inventory accounting workflows and reconciling physical inventory counts against system records.

15% Accounts Payable and Purchasing Support

• Support Dining team accounts for accuracy
• Assist with documentation preparation and submission following University purchasing guidelines

15% Invoicing and Reporting

• Generate and process internal and external customer invoicing in a timely manner.
• Prepare and organize documentation to support year-end financial closeout processes.

10% System Maintenance and Process Optimization

• Monitor and revise systems and processes to be efficient and accurate following all policy

Required Qualifications:

• High school diploma/GED.
• Four (4) years of general accounts transaction experience (applicable post-secondary education/training in accounting or business may be substituted for a portion of the experience).

Preferred Qualifications:

• Experience processing accounts payable (AP) and accounts receivable (AR) transactions within a corporate or institutional setting.
• Experience utilizing enterprise-level Point of Sale (POS) and campus card systems.
• Familiarity with institutional payroll tracking software and inventory management programs.
• Advanced proficiency with electronic spreadsheets and financial software tools.
• Experience working within a higher education or large-scale food service accounting environment.
• Strong knowledge of university financial policies, procedures, and internal control structures.

UMD Dining Services is dedicated to nourishing the University of Minnesota Duluth community by providing high-quality, sustainable, and diverse culinary experiences. From residential dining halls to retail food courts and catering operations, the department serves thousands of students, faculty, staff, and guests daily. The Executive Accounts Specialist supports this mission by maintaining financial integrity, accuracy, and operational efficiency across accounting, payroll, and inventory functions, ensuring that resources are effectively managed to fuel the campus experience.

Pay Range: $24.99 - $26.98 per hour; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Required application materials: Resume

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.