Accounts Payable / Receivable Coordinator

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Primary Function

Under general supervision and assignment to the Invoice team the Accounts Payable (A/P) Coordinator is responsible for the processes necessary to record and pay all Healthcare Vendor Accounts Payable obligations on the part of Acuity International.

Reports to Accounts Payable Manager

Candidate must be local to the Cape Canaveral Florida area.

Duties and Responsibilities

Perform and/or provide direction and support for the following services:

• Receive, sort, and distribute incoming USPS mail, daily
• Separate and scan mail into system (OCR) or other designated system
• Compare and correct amounts invoiced in comparison with pricing agreements
• Process All Vendor invoices in Costpoint (AP & PO) and/or internal METS system
• Ability to operate in several different systems at one time
• Reviews that all payments are in compliance with Contracts and Accounting policies
• Prepares, sorts, copies, files, and mails invoices, checks, and other correspondence
• Validates, verifies, and audits invoices against exams
• Research discrepancies and retrieve documentation needed to approve invoices for payment
• Prepares accounts payable checks with invoices for backup, mails to vendor
• Investigates problems that vendors or Programs have via emails and phone calls for invoice related issues
• Responds to Tickets, email, TEAMS, and phone call inquiries for invoices
• Performs reconciliations on large accounts
• Prepares approved checks to be mailed
• Very detail Oriented for precise data entry into multiple systems
• Other duties as assigned.

Job Requirements

• High school diploma or equivalent
• Minimum of 5 years of related experience
• Must be able to handle a consistently high volume of work and adapt to an ever-changing environment
• Ability to function well in a fast-paced environment
• Experience with Microsoft Office Suite, including but not limited to Microsoft Word, Excel, TEAMs, and Outlook is desired
• Interpersonal and customer service skills
• Ability to multi-task, work under pressure and meet deadlines required
• Ability to work in office setting with open floor plan
• Willingness to learn new skills
• Problem solvers who use critical thinking skills
• Process improvement oriented
• Team player willing to jump in and support peers without being asked
• Positive attitude

Preferred Qualifications

• Previous Medical coding experience is a plus

• Experience with Deltek Costpoint or other large, automated accounting systems is a strong plus
• Experience with Microsoft Office Suite, including but not limited to Microsoft Word, Excel, and Outlook is desired
• Interpersonal and customer service skills
• Ability to multi-task, work under pressure and meet deadlines required
• Ability to work in office setting with open floor plan
• Willingness to learn new skills
• Knowledge of accounting principles related to Accounts Payable

Physical Requirements and Work Conditions

• Work is normally performed in a typical interior/office work environment
• Work involves sitting and standing for prolonged periods of time

Acuity International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, disability, or protected veteran status.

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