New 
Executive Assistant IV
 Spectraforce Technologies | |
 United States, Georgia, Atlanta | |
 Jul 15, 2026 | |
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Job Title: Executive Assistant IV Duration: 12 Months Location: Atlanta, GA 30354 Schedule: 8:00 AM - 5:00 PM (1 hour of lunch time) Qualifications: Minimum Qualifications * High school diploma or equivalent required. * Prior experience operating in an Executive Assistant role, (5 years direct experience, 10+ years work experience in related roles) * Demonstrated proficiency in typing and digital system management * Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with working knowledge of Excel and PowerPoint strongly preferred. * Strong written and verbal communication skills, with the ability to effectively interact with employees at all levels, including senior leadership and external partners. * Proven interpersonal skills with the ability to coordinate and influence activities across teams. * High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines. * Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors. * Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision. * Demonstrated ability to establish and improve administrative processes, workflows, and office procedures. * Internal candidates must be in good standing and performing satisfactorily in their current role. * Where permitted by applicable law, candidates must be fully vaccinated against COVID-19 by the date of hire (applies to U.S.-based roles for external applicants). Responsibilities: Job Description The Administrative Assistant provides high-level support to three (3) Managing Directors within companies Integrated Marketing and Channels organization. This role requires strong organizational, communication, and problem-solving skills, along with the ability to manage confidential information and operate effectively in a fast-paced, dynamic environment. This individual will collaborate closely with other administrative professionals within the Marketing and Product organization as well as across the broader company. Key Responsibilities (not exhaustive): * Executive Support & Calendar Management o Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel. o Anticipate scheduling conflicts and proactively adjust to optimize executive time. * Communication & Stakeholder Management o Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion. o Handle and resolve routine and sensitive inquiries independently where appropriate. * Meeting & Event Coordination o Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering. o Capture and distribute meeting notes, action items, and follow-ups. * Administrative & Operational Support o Draft, edit, and format correspondence, presentations, and reports. o Support internal processes and contribute to improving administrative systems and team workflows. * Financial & Systems Administration o Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner. o Manage IT requests and other internal system needs for executives. * Team & Culture Support o Assist in planning and executing team events, offsites, and engagement activities. o Support visitor management (including VIP badges and tours), and contractor ID renewals. * Compliance & Workplace Operations o Ensure adherence to company policies, procedures, and safety practices in all administrative processes. Job Qualifications - Preferred * Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget is preferred. * Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support. | |