Senior Administrative Assistant

Aquent Talent is partnering with a leading global athletic apparel and footwear company that stands at the forefront of innovation, shaping culture and performance worldwide. This organization thrives on excellence and teamwork, offering a dynamic environment where your contributions will directly impact operational flow and strategic focus. This is your opportunity to join a team that drives groundbreaking initiatives, fostering an atmosphere where innovation thrives and critical projects move forward effortlessly.

We are seeking a highly organized and proactive administrative professional to step into a pivotal role within a dedicated team. In this critical position, you will be more than just support; you will be the essential backbone of operational efficiency, directly enabling a hiring manager and their team to concentrate on strategic initiatives. Your exceptional organizational skills and proactive approach will ensure seamless day-to-day operations, directly contributing to the team's productivity and success within this globally recognized brand. Make a tangible difference by fostering an environment where innovation thrives and critical projects move forward effortlessly.

Key Responsibilities

• Manage complex calendars, including scheduling meetings, resolving conflicts, coordinating across multiple stakeholders, and anticipating scheduling needs.
• Coordinate domestic travel arrangements, including flights, accommodations, transportation, itineraries, and related documentation.
• Prepare and process expense reports and assist with budget tracking, invoices, and purchase orders.
• Coordinate meetings, team events, offsites, and other activities, including scheduling, agendas, catering, logistics, and reminders.
• Serve as a key administrative point of contact for the team, providing responsive and professional support.
• Create, edit, format, and organize documents, presentations, organizational charts, meeting materials, and team communications.
• Develop and update presentations using PowerPoint and/or Keynote.
• Draft or edit communications under leadership direction and coordinate distribution as needed.
• Support special projects by helping organize deliverables, track progress, and ensure deadlines are met.
• Assist with workspace planning, equipment moves, and other operational needs.
• Help support team culture through staff meetings, team-building activities, offsites, and other team initiatives.
• Provide administrative coverage for other leaders when temporary needs arise.
• Handle sensitive and confidential information with professionalism and discretion.

Required Skills & Experience

• 3+ years of administrative support experience.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Exceptional organization, attention to detail, and follow-through.
• Demonstrated ability to manage calendars and coordinate multiple priorities.
• Ability to work effectively with a variety of personalities, including senior-level leaders.
• Comfortable working in a fast-paced, results-oriented environment where priorities may shift.
• Resourceful and proactive approach to problem-solving.
• Ability to work independently while also collaborating effectively within a team.
• Strong judgment and ability to appropriately handle confidential or sensitive information.
• A positive, can-do attitude with a team-first, low-ego approach.
• Comfortable asking questions when clarification is needed while taking initiative to find solutions independently.
• Proficiency with Microsoft Outlook for calendar management.
• Proficiency with Microsoft Office, including Word and Excel.
• Experience with Zoom and/or Microsoft Teams.
• No specific degree required; any suitable combination of education, experience, and training will be considered.

Preferred Skills

• Proficiency with PowerPoint.
• Proficiency with Keynote.
• Experience tracking budgets, expenses, or purchase orders.
• Experience with AI productivity tools such as ChatGPT or Microsoft Copilot.
• Previous experience supporting teams within apparel, retail, consumer products, or a similar fast-paced corporate environment.