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Administrative Assistant

Spectraforce Technologies
United States, Texas, Austin
2435 East Riverside Drive (Show on map)
Oct 15, 2026
Job Title: Administrative Assistant Location: Austin Texas 78753 Duration: 6 Months Job Description Top 5 Skills Clear and concise verbal and written communication skills for interacting with employees and executives. Problem-solving skills and flexibility. Situations and events change quickly, so the ability to think and act quickly is essential. Good time management and organizational skills. Basic proficiency with technology. Teamwork and collaboration skills are essential for cross-departmental and project support. Technologies Excel SAP Concur Microsoft Teams Microsoft Outlook Required Education and Experience Associate degree, or High school diploma or equivalent and 2 years of Administrative Assistant or related work experience. Physical Requirements Push: Maximum weight limit of 35 lbs. Pull: Maximum weight limit of 35 lbs. Lift: Maximum weight limit of 35 lbs. Outdoor work and travel requirements as applicable. Driving Requirements Driving responsibilities: Yes. Personal vehicle required. Candidates must have their own vehicle to commute to and from the office and occasionally travel to event venues. Principal Duties and Responsibilities Provides assistance and support to first- or second-level managers, a department, or an offsite office. Researches and learns departmental and company policies and procedures. Manages basic calendar needs for one or more managers. Prepares and proofreads correspondence, reports, spreadsheets, and presentations, ensuring appropriate syntax and grammar. Completes various office tasks, including iProc creation, using a P-card, maintaining office files, supplies, and equipment, submitting expense reports and check requests, arranging shipping, and maintaining the vendor database. Coordinates basic domestic travel arrangements, including flights, hotels, and rental cars, for a single traveler. Responds to internal requests and external emails from managers and other stakeholders. Schedules and coordinates various types of meetings, including luncheons, conferences, and team-building events. These events may include external customers and vendors. Level of Responsibility Works under supervision. Decision-making affects the direct area of work and/or work group. Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, and related interpersonal skills. Tasks require multiple steps that can be performed in various orders. Some planning, problem-solving, and prioritization are necessary to complete tasks effectively.