Assistant to the Assistant Dean of Communications

Job Summary:

The School of Medicine (SOM) Dean's Office seeks a full-time Assistant to the Assistant Dean of Communications who will work at the direction of the Assistant Dean of Communications for the CU School of Medicine Dean's Office Administration.

This person will work independently and as part of a team of five, coordinating projects, organizing activities, and providing administrative support to the Dean's Office and the Assistant Dean.

Key Responsibilities:

• (20%) Deliver high-quality customer service and operational support, including front office reception duties, collaboration with administrative staff, and maintaining professionalism and confidentiality in all interactions.

• (20%) Provide comprehensive administrative support to the Dean's Office, including calendar management, meeting coordination, presentation preparation, and maintaining contact lists and shared resources.

• (20%) Manage executive-level meetings and events, including organizing Executive Committee meetings, preparing agendas and minutes, and ensuring all follow-up actions are completed.

• (20%) Oversee procurement and financial activities, such as handling purchasing, reconciling travel and procurement cards, and ensuring compliance with university policies.

• (10%) Coordinate communications operations by collecting content for the annual report, preparing materials, tracking project costs, and supporting the School of Medicine Communications team's scheduling and logistics.

• (10%) Support leadership recruitment processes by coordinating search logistics, scheduling interviews, managing candidate communications, and ensuring required HR documentation and compliance.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of four (4) days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz is a world-class academic medical campus leading transformative advances in science, medicine, education, and patient care. The campus includes the University of Colorado's health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - which see nearly three million adult and pediatric patient visits each year. Innovative, interconnected, and highly collaborative, CU Anschutz delivers life-changing treatments, exceptional patient care, and top-tier professional training. The campus conducts world-renowned research supported by $890 million in funding, including $762 million in sponsored awards and $128 million in philanthropic gifts for research.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 15/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• Bachelor's degree in communications or a related field.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Intermediate Level:

• Bachelor's degree in communications or a related field.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

• One (1) year of professional experience providing support to leadership and managing projects.

Senior Level:

• Bachelor's degree in communications or a related field.

  • Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

• Two (2) years of professional experience providing support to leadership and managing projects.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience in higher education.

• Experience in editorial production.

Conditions of Employment:

• Applicants must be legally authorized to work in the United States without requiring sponsorship. We are unable to provide work visa sponsorship or employment authorization for this position now or in the future.

Knowledge, Skills, and Abilities:

• Ability to work independently as well as within a team.

• Advanced written, verbal, and professional interpersonal skills.

• Exceptional attention to detail.

• The ability to navigate a complex academic environment.

• Excellent organizational skills and the ability to effectively prioritize.

• Exercise judgment and independent initiative.

• Handle sensitive and confidential matters.

• Proven knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Office of Communications, somcommunications@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until the position is filled. For best consideration, apply within fifteen (15) days of the posting date.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Entry Level: $52,374 to $66,620

• Intermediate Level: $56,995 to $72,498

• Senior Level: $61,616 to $78,376

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans, and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine-preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety-sensitive job duties, you must enroll in the occupational health medical surveillance program.