Project Coordinator

Department: MED-Psych & Behavioral Science
Salary/Grade: EXS/5

Job Summary:

Provides management for an education, research &/or operations program/project, recommending goals, assessing feasibility and ongoing performance & providing day-to-day oversight of administrative & operational functions.

The Project Coordinator will provide administrative, management, and operational support to the Center for Advancing Youth Trauma-informed Care (CAYTICS), a Center of the National Child Traumatic Stress Network (NCTSN) at the Mental Health Services and Policy Program at Northwestern. CAYTICS is federally funded through the Substance Abuse and Mental Health Services Administration (SAMHSA).

Responsibilities include coordination of all grant activities, administrative reporting, program evaluation, website management, data collection and tracking, processing & reporting of key project data & coordination/administrative activities to support the Directors and other key staff of the Center. The Project Coordinator will also participate in similar activities that support other work being done in the same research lab that is funded by the Illinois Department of Children and Family Services.

The program/project is summarized below. (Definitions: Program: plan or system of taking action toward a goal. Project: planned actions with specified beginning & end.)

The Center for Advancing Youth Trauma-informed Care (CAYTICS) at Northwestern University offers national expertise on addressing the complex, developmental effects of trauma for system-involved youth who are approaching transition (or transition age youth). It will focus on developing an evidence-informed model for serving older youth in these systems, and building and supporting trauma-informed, child-serving systems and agencies. Our target population includes frontline and other providers in child welfare, juvenile justice settings, and behavioral health settings and the youth and families they serve. Our activities focus on adaptation and dissemination of evidence-supported service approaches and specialized training and consultation to support trauma-informed systems transformation.

Specific Responsibilities:

Administration

• Manages day-to-day operations.
• Ensures that program/project mission, values, guidelines, policies & procedures are implemented & maintained.
• Tracks progress of activities in relation to grant deliverables and timeline
• Manages design and development of program databases; compiles, analyzes and submits program data to funders; prepares quarterly and annual reports (progress and evaluation reports, grant continuation application).
• Reviews processes and recommend changes to incorporate state-of-the-art technology as appropriate into administrative, recruitment, marketing, and educational components.
• Identifies service improvement opportunities that will better enable program/project to achieve its goals and objectives.
• Acts as liaison to IT to ensure technology systems and applications for grant activities are properly maintained and updated.

Communication, Outreach & Recruitment

• Creates and fosters relationships with organizations to develop a network of organizations and partners, as part of our national child trauma network, who engaged via active participation in the success of program/project.
• Supports design, formatting, and enhancements to visual layout of products and resource materials.
• Supports marketing of grant products and resources and considers innovative approaches for branding messages.
• Incorporates social media and networking into program/project aspects as appropriate.

Evaluation

• Coordinates the collection, analysis & reporting of required information for surveys, review documents, public information documents, and quarterly and annual reports.
• Coordinates with the IRB to develop and generate IRB applications/protocols, revisions, and periodic reviews.

Events

• Develops plans and arranges meetings, workshops, events, including coordination of logistics. These events are designed to exchange information, promote research objectives, and to build internal and external relationships within NU.
• Ensures that event details including communication, venues, presenters, travel arrangements, materials, refreshments and technology are arranged and organized in a timely manner.

Grants & Contracts

• Supports the preparation of grant proposals; supports administrative coordination for grant preparations including grant deliverables and timeline. Offer support for proposal development including literature searches and grant writing/editing.

Program Development

• Manages and supports development of training curricula, resources (video and written), presentations, workshops, websites, and social networking, based on grant goals/objectives.
• Reviews programs/projects to increase efficiencies to support growth. Oversees program/project timelines and relays issues to project staff as needed.
• Manages and supports program/project updates and improvements.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Fluent in Microsoft Word, Microsoft Excel, and PowerPoint
• Proficient in technology applications (e.g., Zoom)
• Experience with web-based survey platforms (e.g., Qualtrics) and data management programs (e.g., SPSS)
• Knowledge in understanding of the impact of trauma on child development.
• Understanding and/or experience using clinical assessment tools
• Additional required skills include organizational skills and attention to detail; ability to multi-task; and written and oral communication skills; problem solving and cultural competency

Preferred Qualifications: (Education and experience)

• Master's degree in psychology, social sciences, or related field.
• Some experience in all areas of project management including planning and preparing, and supporting data collection and tracking.

Preferred Competencies: (Skills, knowledge, and abilities)

• Preference given to those who have experience working with or supporting child-serving systems, including child welfare, juvenile justice or mental health, either serving children and families or in offering project support.
• Well-developed interpersonal skills and ability to maintain collaborative/cooperative working relationships with a range of partnering organizations.

Target hiring range for this position will be between $51,350- 66,380 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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