IACUC Coordinator 1

Department: IACUC Office
Salary/Grade: EXS/5

Job Summary:

Under direct supervision, the Institutional Animal Care and Use Committee (IACUC) Coordinator is responsible for daily oversight of the onboarding process for new research personnel, including occupational health enrollment, assignment of required training and review of personnel amendments to ensure compliance with the NU Assurance, state, federal and institutional policies. The Coordinator supports the administrative functions of the IACUC Office; serves as a liaison for the IACUC reviewers and research community and is responsible for superior customer service.

The position requires multi-tasking in a customer service setting where there may be multiple demands on the individual's time. Successful incumbents must maintain professional demeanor in order to ensure resolution.

The IACUC Coordinator performs all job functions in alignment with Office for Research Values (Empathy, Accountability, Fairness, Community and Creativity) and will work to foster these values within the IACUC Office and the Office for Research.

*Note: Not all aspects of the job are covered by this job description.

Specific Responsibilities:

Management of Day-to-Day Operation:

• Performs administrative review of protocol submissions for errors and completeness
• Processes all new protocol submissions, through eIACUC to ensure compliance with all applicable regulations, statutes, policies and procedures
• Assists in processing all incoming correspondence from the IACUC, reviewers, CCM, and the research community
• Prepares approval and pending letters for the research community
• Provides administrative support for the semi-annual review process of the NU animal care and use program. This includes but is not limited to the following: CCM Centralized Facility Semi-Annual inspections, PI laboratory inspections, Satellite Facility inspections, post-approval monitoring visits and all administrative duties associated with the review process (e.g., follow-up on deficiencies, timely report writing, upkeep of spreadsheets, etc.)
• Serve as resource for faculty, staff and student on the OHS clearance and submission process, including review of forms, payment authorization to the vendor and data entry of all clearance reports.
• Serve as the contact person for OHS vendors to ensure an efficient review and processing of OHS forms by the vendor.
• Review protocol submissions to confirm that all OHS and training requirements have been met prior to approval in eIACUC

• Monitor protocol expirations and process timely reminders

Administration:

• Gathers facts and provides updates on noncompliance items for Chair Meetings
• Assists in revisions of policies/ SOP for policy subcommittee meetings
• Acts as backup in taking and preparing minutes for the monthly Chair Meeting
• Provides notes of the IACUC monthly meeting (back up to the minute taker during fast paced discussion); may be ask to prepare a draft of the minutes
• Checks incoming emails/correspondence from IACUC reviewers, CCM, and the research community
• Prepares or participates in special projects as assigned by the Director
• Assists in preparation and maintenance of records
• May be ask to assist in preparation of regulatory reports
• Process payments for Occupational Health and Safety (OHS) vendors, travel, and other office expenses.
• Coordinate all monthly meeting setup, including room reservations, room setup/cleanup on day of meeting, order food and process payments for receipts.

• Monitor office supplies and reorders at least monthly

Training:

• Monitors training process to ensure that all research personnel handling and caring for animals meet the regulated training requirements
• Evaluate personnel training needs based on procedures they will perform and assign training courses in AALAS or CITI

Reporting and Analysis:

• May be asked to provide data for the preparation of internal and external regulated reports as needed

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications (Education, Experience, Certifications, Skills)

• Identify the minimum qualifications required to successfully perform the job. Qualifications include education, experience, specialized knowledge, professional certification.
• Bachelor's degree or equivalent combination of education, training and experience.
• Administrative experience.
• Certified Professional IACUC Administrator (CPIA) eligible within 4 years of taking position.

Preferred Qualifications (Education, Experience, Certifications, Skills)

• 1+ years IACUC or related animal welfare experience including demonstrated knowledge of federal and state laws and regulations governing the use of animals in research.
• Certified Professional IACUC Administrator (CPIA) or eligible within 2 years for taking position.
• Master's degree in related science or healthcare field.
• Background in medical department and/or research laboratory.
• AALAS certified

Target hiring range for this position will be between $58,000-$66,000 per year. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data

Benefits:

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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