Administrative Assistant II, Executive Support

Aquent is excited to partner with a globally recognized leader in athletic apparel and footwear, seeking an exceptional administrative professional to join their dynamic team. This pivotal role offers the opportunity to make an immediate and significant impact by providing seamless administrative support to senior leaders, directly enabling them to stay focused and productive in a fast-paced corporate environment. You will be the organizational backbone for an influential leadership team, contributing directly to strategic execution and operational excellence within a leading global brand. This is your chance to expand your executive support experience, gaining high-visibility exposure and taking ownership of critical administrative functions that drive success within a leading global enterprise.

About the Opportunity

As a key contributor, you will play an important role in keeping operations running smoothly for influential leaders within a world-renowned company. This role is designed for someone who thrives in a fast-paced environment, anticipates needs, and proactively ensures the smooth operation of daily activities for senior executives. You will directly enable leaders to focus on strategic initiatives, making a tangible difference in their productivity and the overall success of the organization.

What You'll Do

• Manage complex calendars and coordinate meetings for multiple senior leaders, expertly balancing competing priorities and last-minute changes.
• Organize all meeting logistics, including conference room bookings, travel arrangements, and other essential administrative details.
• Create and format professional presentations, reports, correspondence, and various business materials with precision and polish.
• Prepare and process expense reports, purchase orders, and critical administrative documentation.
• Coordinate seamlessly with internal teams and external partners to ensure daily operations run without a hitch.
• Handle highly confidential information with the utmost professionalism and discretion.
• Proactively anticipate administrative needs, meticulously track outstanding requests, and ensure timely follow-through on all tasks.

Must-Have Qualifications

• A degree combined with at least 2-4 years of relevant administrative or executive support experience.
• Demonstrated strong experience managing complex calendars and expertly scheduling priorities for business leaders.
• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.
• Proven ability to multitask effectively, prioritize competing demands, and consistently meet deadlines in a fast-paced environment.
• Exceptional attention to detail, superior organizational skills, and a strong commitment to follow-through.
• Excellent written and verbal communication skills, coupled with a professional and service-oriented approach.

Nice-to-Have Qualifications

• Experience providing administrative support to multiple senior leaders or executives simultaneously.
• A background in retail, apparel, footwear, consumer products, or eCommerce.
• Familiarity with Box or similar enterprise file-sharing platforms.
• Experience thriving in large, complex corporate environments.

If you're an experienced administrative professional ready to hit the ground running, stay one step ahead, and bring invaluable structure to a busy leadership team, we encourage you to apply. This is your chance to make a tangible difference and expand your executive support experience within a well-established corporate environment.