Sr Administrative Associate

• Collect, evaluate, and synthesize data from industry and DoD stakeholders through facilitated working discussions.
• Draft documents that summarize collected data from research and discussions, effectively. capturing implications to relay accurate messaging.
• Develop engagement narratives and delegate the development of internal and external IBP deliverables to support the engagement process.
• Liaise between IBP, the DoD, and industry stakeholders to enhance communication and transparency in engagement processes.
• Schedule engagements, vehicle, and attendee registration.
• Build and maintain trusted partner relations with USD(A&S), ASD(IBP), IBP leadership, and industry partners.
• Create presentations with charts and graphs to present to higher-ups and management.
• Define key roles and responsibilities and develop an implementation plan for execution of work.
• Track task progress using tools such as Gantt charts, SOPs, and checklists to ensure compliance and manage leadership expectations.
• Document post-engagement action items and lessons learned for continuous process improvement.
• Review, edit, and ensure accuracy of documents prior to release to government officials. Ensure documents adhere to OUSD (A&S) staff instructions and apply staff formatting templates to all correspondence.

• TS/SCI clearance is required.
• 5 or more years of experience supporting DoD or other Federal agencies.
• Bachelor's degree is required.
• Prior experience providing administrative support to senior DoD leadership.
• Strong verbal and written communication skills to effectively relay research findings and proper messaging to/from DoD leadership and in deliverables/documents assisting industry/DoD engagements.
• Knowledge of the defense industry and economics is highly desirable; the capability to gain extensive knowledge in researched areas is preferred.
• Technical writing experience; creating formal documents with correct format, spelling, punctuation, and grammar.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

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