Sr Administrative Associate

Provide Executive Support Services for major Space program, including prepare reports, papers and briefings IAW AFH 33-337 and SSC communications policies and templates; prepare correspondence IAW DAFMAN 33-326; maintain appointment calendars and conference room schedules, schedule meetings and conferences including those involving staff from outside the immediate office; answer telephones, forward messages, and provide responses to routine queries; act as Travel Clerk and perform Defense Travel System functions on behalf of travelers IAW the Defense Travel Administrator's Manual; assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses and responses; provide inputs and recommendations regarding administrative and office management processes and procedures; and prepare agendas, reports and briefings for staff meetings. Record the results of their activities to support the program and provide to the Government lead(s) upon request.

• Acquisition and contract management support, including developing tools and reports, providing training, and analyzing contract file reviews
• Facility and equipment administration, including scheduling, tracking, and maintaining common-use facilities and equipment
• Information management, including records management, FOIA, Privacy Act, and telephone control
• Administrative support, including writing and maintaining office plans and procedures, monitoring additional duties, and supporting the resource augmentation duty program
• Records management, including coordinating with records custodians, ensuring compliance with Air Force Instructions, and conducting staff assistance visits
• Publications and forms management, including working with the base Publications and Forms Manager to track, delete, modify, and create new Space Systems Command Instructions and Operations Instructions
• Freedom of Information Act and Privacy Act support, including working with the base Freedom of Information Act manager and preparing responses to requests
• Telephone control officer duties, including submitting phone updates, changes, deletions, and additions
• In/Out Processing program support, including updating the checklist and briefing new employees
• Defense Travel System (DTS) coordination, including advising and recommending corrections, assisting users with creating and processing orders and vouchers, and providing routine and emergency/urgent responses
• Controlled Spend Account (CSA), Government Travel Card (GTC), or equivalent card/instrument support, including assisting travelers with card issues and providing training

Minimum/General Experience: 10+ years experience required; at least 2 years supporting flag level officers.

Required Education: BA/BS Degree

Clearance: TS/SCI

Salary information below is a general guide only. Salaries are commensurate with experience and qualifications, as well as business and market considerations.

Salary Range:$120,000 - 180,000

WORK, PHYSICAL AND MENTAL REQUIREMENTS*

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands This is largely a sedentary role mostly sitting; however, some filing maybe required . This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.

We hire military.